Purpose of Monitoring and Evaluation for Third Quarter 2023

 Purpose of Monitoring and Evaluation for Third Quarter 2023

The Municipal Planning and Coordinating Unit (MPCU) conducted Monitoring and Evaluation for the Third Quarter and the purpose was;

  • To provide Programme or Project Management Staff and other Stakeholders with information on whether progress is being made towards achieving stated objectives.
  • To increase Programme or Project Accountability to Donors and other Stakeholders.
  • To enable Managers and Staff to identify and reinforce initial positive results, strengths and successes.
  • To enable Management to make timely adjustments and corrective actions to improve the programme or project design, work plan and implementation strategies.
  • To check on conditions or situations of a target group and changes brought about by programme or project activities, as well as on the continued relevance of the project.
  • To determine the extent to which the programme interventions were successful in terms of their impact and sustainability of results.


1.3 Summary of Achievements and Challenges with the Implementation of the 2022 – 2025 DMTDP

Projects and programmes being implemented have been categorized into the following development dimensions: Economic Development, Social Development, Environment, Infrastructure & Human Settlement and Governance, Corruption & Accountability.

In the 2023 Annual Action Plan, 200 Programmes and Projects were earmarked for implementation for the Third Quarter. At the end of the Third Quarter, 75 programmes and projects were implemented with 41.33% completed, 58.66% on-going and 62.5% yet to start.  On the whole, the Assembly has been able to implement 32.5% of activities for the Third Quarter in the 2023 Action Plan as shown in Table 1 and 2 below:


Table 1: Proportion of Planned Activities Implemented

Items Target Quarterly Performance
2023 3rd Quarter
1.      Proportion of the 2023 Annual Action Plan Implemented               100% 37.5%
  1. Percentage completed
              100% 41.33%
  1. Percentage of on-going interventions
0% 58.66%
  1. Percentage of interventions abandoned
0% 0%
d.      Percentage of interventions yet to start 0% 62.5%
2.      Proportion of the overall Medium-Term Development Plan implemented              100% 11.23%

Source: MPCU, September 2023


Table 2: Detailed Information on Planned and Executed Activities


S/N Development Dimension Third Quarter
Planned Executed
1 Economic Development 41 11
2 Social Development               77 23
3 Environment, Infrastructure and Human Settlement 35 22
4 Governance, Corruption and Public Accountability 47 19
  Total 200 75

Source: MPCU, September 2023


1.4 Challenges and Difficulties Encountered in the Implementation of the 2022-2025 DMTDP

The Assembly faced many challenges during the implementation of the 2023 Annual Action Plan. This included the following:

  • Inadequate and untimely release of budgetary allocations for programmes and projects implementation.
  • Drastic reduction in the Internally Generated Funds.
  • Increasing cost of goods and services especially fuel as a result of unstable exchange rate.
  • Inadequate logistical support especially for field work (vehicle, office equipment etc.)
  • Loss of farm lands to real estate and other developmental projects.
  • Weak capacity of some Departmental Heads in the implementation and proper reporting of their work plan.

1.5 Processes Involved

Monitoring and Evaluation (M&E) was conducted during the Third Quarter. This was done in compliance with the Monitoring and Evaluation Guidelines from the National Development Planning Commission (NDPC).

The Municipal Planning and Co-ordinating Unit (MPCU) conducted Monitoring and Evaluation based on indicators, baseline data and realistic targets. Participatory and consultative approach was adopted in conducting monitoring and evaluation. Output Monitoring is the main monitoring activity conducted at project level. Processes involved included:

  • Project Inspection and Site Meetings: Collection and analysis of primary data, which included minutes of site meetings. The MPCU conducted regular monitoring visits to project sites to interact with stakeholders and track progress of work.
  • Development of baselines and targets for each indicator.


  • Development of other monitoring instruments, such as questionnaires.


  • Desk study, records and documents reviews: Available secondary information and documents that were reviewed included project documents, progress reports and correspondence among related stakeholders.
  • Departmental Reports: Reports from the Departments provided secondary data for collation and analysis. These were gathered from their quarterly reports.
  • Focus Group Discussions: Beneficiaries of some programmes were interviewed.

This enabled the team to measure progress and performance against planned targets and bench marks. It helped to assess impact of some programmes.

Give a Reply